Office Manager (French Speaking)

Our Client are banking departments that are responsible for funding national-level projects, supports and accelerates the transition to a fairer and more sustainable world. In the areas of climate, biodiversity, peace, education, urban development, health and energy.

Position Overview:

As a Office Manager, you'll be organize and coordinate administration duties and office procedures in the most efficient and compliant ways.

Proficiency to speak French in order to be able to interact with the French Embassy and with HQ teams in France.

• Manages visitor reception, formats team correspondence, maintains address books and handles mail and document filing.
• Organizes travel logistics for staff, manages travel expense reports and handles visa applications.
• Assists expatriate staff with settling in, including bank accounts, housing, visas and cultural introductions.
• Negotiates and manages contracts for office supplies, insurance, vehicle maintenance and other non-IT services.
• Oversees office supplies, manages petty cash, coordinates cleaning services, and tracks agency assets.
• Ensures fire safety procedures are followed, maintains safety equipment and coordinates building security.
• Liaises with IT department for equipment issues, manages access authorizations and maintains internet and printing services.
• Manages administrative tasks for regional training courses, including invitations, logistics and meeting room setup.
• Other tasks assigned by the Board Members.

• Proven experience in a similar role, such as Office Manager, Front Office Manager, or Administrative Assistant.
• Must be fluent in English and French; fluency in French would be a plus.
• Strong understanding of office administration responsibilities, systems, and procedures.
• Proficient in Microsoft Office, particularly MS Excel and MS Outlook.
• Familiar with operating office equipment, such as fax machines and printers.
• Excellent time management skills with the ability to multi-task and prioritize effectively.
• Strong attention to detail and problem-solving skills to tackle challenges efficiently.
• Excellent written and verbal communication skills for clear and professional interaction.
• Strong organizational and planning skills to thrive in a fast-paced environment.